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Grant and Funding Policy

1. Introduction

1.1) Like other community associations, the NKOCDA can be supported both by local and international government institutions,  and by a growing number of individuals, companies, trusts and foundations and legacies. NKOCDA actively seeks private donations and sponsorships to support core activities, as well as community projects, events and acquisitions.

1.2) NKOCDA encourages philanthropic support in line with its charitable status, and views growing such support as a key element in being able to fulfil its mission. In order to meet current and future financial needs, it is recognised that NKOCDA must be proactive and energetic in its approach to fundraising, seeking supporters  internationally.

1.3) NKOCDA commits itself to ensure that its fundraising activities are conducted with integrity and public accountability. Whilst fundraising is a priority for the organisation, this objective must be considered alongside the potential risks to public trust.

2. Policy statement

2.1) This Grants and Funding policy is designed to ensure due diligence and an appropriately documented, timely and efficient process which can be undertaken in a manner conducive to fundraising which is both effective and ethical. NKOCDA actively seeks and can accept philanthropic donations from any sources in accordance with this policy.

2.2) This policy applies to the acceptance of monetary donations made by an individual or organization, for the benefit of the institution.

3. Risk assessment

3.1) Should a prospective supporter be deemed to be contentious, they will be referred to the relevant Head of Department across Trusts, Individual Giving and Corporate for further review. Where necessary, further information and advice will be sought from third parties, such as professional search firms, international due diligence providers, and individual contacts who may have further knowledge of prospective supporters.

3.2) All prospective donations from new or existing supporters of more than $100,000 will be review along with a full research profile. Further advice and agreement of the Chairman and Trustees will be required.

3.3) Should concerns be raised under the guideline (3.2) above about a donation that has already been accepted, the Chairman and the Board of Trustees, will review whether it is appropriate to retain the donation.

4. Role and responsibility of the Ethics Committee

4.1) The Ethics Committee shall monitor (approve or ratify) all grants and donations to NKOCDA of a value of $5000 or more. In accordance with the Acceptance Principles it will advise the Trustees as to whether or not to proceed with any potential donation. In the event of the Ethics Committee having concerns the matter shall be referred to the Trustees.

4.2) The Ethics Committee may require other departments concern to conduct further research before it advises. The Ethics Committee will meet in person or by secure correspondence according to its terms of reference and as appropriate, to consider the matters referred to it. Minutes will be kept of its discussions and key points from the minutes will be presented to the next subsequent meeting of the Board of Trustees.

4.3) The decision whether to accept or reject a potential donation shall be the responsibility of the Board of Trustees following the recommendation of the Ethics Committee.

5. Acceptance principles

5.1) NKOCDA recognized some sources of support or potential support may create a risk of causing significant damage to NKOCDA’s reputation.

5.2) NKOCDA will consider each pledged donation or sponsorship carefully in accordance with  Ethics Committee.

5.3) It is for the Trustees to decide in the light of the information before them whether to accept financial support or sponsorship.

5.4) NKOCDA will not accept funds where:

(a) The donation is made anonymously through an intermediary who is not prepared to identify the donor to anyone at NKOCDA.

(b) There are reasonable grounds to suspect that the donor has acted unlawfully in acquiring the funds from which the donation is to be made, including money laundering the proceeds of crime.

(c) Acceptance of the funds would, in the judgment of the Trustees, significantly damage the effective operation of the NKOCDA in delivering its mission whether by:

 i. creating unacceptable conflicts of interest;

 ii. causing material damage to the reputation of NKOCDA;

 iii. causing undue harm to the NKOCDA’s relationship with other benefactors, partners, visitors or stakeholders;

 iv. or in some other way.

6. Restricted Donations

6.1) Where a donation is proposed to be made for restricted purposes, NKOCDA will consider, prior to accepting such a donation, whether the proposed project would be an appropriate project for NKOCDA in the circumstances including:

  • whether the proposed project is an effective way of furthering the NKOCDA’s objects;
  • the intended impact of the proposed project;
  • the anticipated financial cost of involvement in the proposed project;
  • the impact the proposed project would have on the NKOCDA’s reputation;
  • whether the proposed project could be carried out in a manner that is lawful and consistent with relevant guidance.

7. Date of approval

7.1) The policy was drafted by the Board of Trustees on 3 June 2015. It is reviewed every two years.